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Data Protection Declaration and Information on Data Protection

The protection of your personal data is of high importance to us in particular the protection of your personality rights when processing and using these data. Hereinafter we inform you about the processing of personal data when using our website. Personal data are all data which refer to you personally such as the name, address, email address, user behavior, etc.

WMF Group GmbH strictly complies with statutory provisions when collecting, processing or using your data including, but not limited to, the provisions of the General Data Protection Regulation of the EU (“GDPR”), the Data Protection Law of Germany (Bundes-Datenschutzgesetz – (“BDSG”) and the Telemedia Law of Germany (Telemediengesetz). In this privacy declaration we provide an overview of the type of data we collect, the purposes for which we collect it, and our efforts to ensure it remains protected. This privacy declaration applies to this website only and does not apply to any website to which this website provides a link. Because legal provisions and commerce in general change, we reserve the right to amend or modify this privacy declaration at any time.

 

1. Responsible body and Data protection Officer

This website is a service of proHeq GmbH, HEPP, Carl-Benz-Str. 10, 75217 Birkenfeld, Germany, email: info [at] hepp [dot] de (HEPP) being the controller in the meaning of Article 4 GDPR.

You can contact our Data Protection officer via the contact form under “request to the data protection officer” or our postal address „WMF Group GmbH, Eberhardstraße 35, D-73312 Geislingen an der Steige“ adding “Attn. data protection officer”.

 

2. Automated data collection and processing

In general, you will not be required to disclose your identity if you visit our website without registering, making a purchase, or completing any other transaction. As is typical for websites, unless deactivated by you our server collects the following data automatically and saves it temporarily in the server log files transmitted by the browser:

  • browser type and version; 
  • operating system of the requesting computer;
  • file inquiry received from the requesting computer;
  • http response code;
  • referring URL, that is, the site visited last;
  • IP address of the requesting computer; and 
  • time of the server inquiry

 

Server log files will not be analyzed for personal data. We do not allocate personal data to specific persons at any time or aggregate this data with data from other sources except for the IP address connected to your order which we save when you place an order in our online shop. 

 

3. Collecting and processing data provided voluntarily

3.1 General visit of our website

In principle, you can visit our website without logging in. However, if you provide us with personal data including your name, address, date of birth, e-mail address, or phone number by e-mail or through our website, you are doing so on a voluntary basis. We mainly will use the personal data you voluntarily provide to us to perform our contractual obligations, to process your inquiries and/or orders. The personal data collected will automatically be deleted when the storage is not necessary anymore or the processing will be restricted if we have to comply with statutory retention requirements. Legal basis for the processing is Article 6 para. 1 sentence 1 (a), (b) and (f) GDPR.

3.2 Using of free services of HEPP

However, we also may have to collect your personal data if you wish to use other free services we offer including

  • subscribing to the HEPP newsletter; 
  • participating in a lucky draw; 
  • contacting us; 
  • registering and using your profile and/or wish list in a secured mode; 
  • requesting a catalogue;

 

Please note that you are free to provide us with personal data. If and when you do not submit the data required to use a specific service, you will not be able to use the service at all or only in part. We process the personal data only to provide the free services to you. Legal basis is Article 6 para. 1 sentence 1 (a) GDPR. The data is deleted and/or blocked automatically pursuant to the applicable laws. Provided, deleting the data does not violate any statutory or contractual retention periods.

To subscribe to the HEPP newsletter, you will be required to provide your e-mail address. We will use this address only to communicate with you in connection with our newsletter and will not disclose it to third parties. If you provide your name and address in addition to your e-mail address, we also will send regional information to you. By subscribing to the newsletter you agree to the aforementioned data being saved by us to enable us to dispatch the newsletter. Your data will not be used in any other way. For statistical purposes, we will execute anonymized analyses of clicks on links in the newsletters. In these analyses, the persons who click on the links cannot be identified.

You may revoke your consent to the use, processing and dissemination of your personal data for newsletter dispatch purposes at any time with future effect by sending a message to us by mail at WMF Group GmbH, DATS, Eberhardstr. 35, 73312 Geislingen/Steige, Germany or by filling in the contact form. To unsubscribe from the HEPP newsletter, you can also click the respective link inserted at the end of every newsletter.

 

4. Disclosing data to third parties

We will not disclose any personal data you provide to us to any third parties without your express 

  • previous consent as set out under 3. 
  • above unless such disclosure is required to process your requests and in connection with your use of our services. In this case, your data will be transmitted to our subcontractors who will use the data only to fulfill the respective request.
  • your data may be transmitted for the reasons below to the following organizations:

 

to fulfill our statutory obligations, to entities authorized to disclose such information.

 

5. Using cookies

5.1 This website uses cookies to make it more user-friendly, effective, and secure. Cookies are small text files installed on your computer and saved by your browser. Most browsers use cookies by default. In the security settings of your computer you can allow or prohibit saved cookies separately. If you deactivate cookies, you may not be able to use some of the features of our website and some websites may not be displayed correctly. In addition to temporary cookies that are valid only for the duration of your visit to our website, we use cookies that are saved and used on your computer for an unlimited length of time and which can be deleted by you at any time. To delete or avoid permanent cookies, please follow the instructions in your browser’s help function. Cookies do not impair your computer, do not contain any viruses or personal data, and the information saved in them is not linked to your name, address or other personal data.

5.2 This website uses the following categories of cookies:

5.2.1 Advertising and targeting cookies
We use these cookies to ensure that the information we provide matches you and your interests. In addition, we use them to determine the frequency of specific advertising pop-ups and the success of advertising campaigns. Advertising and targeting cookies are cookies placed by third parties with our consent. The information saved in the cookies relates to the fact that you visited our website and this information will be shared with other providers. Advertising and targeting cookies may be linked to the functions of specific third-party content.

5.2.2 Necessary cookies
These cookies are necessary for you to use our website and they allow you to make use of all the content and functions on our website, for example, they allow you to register for or log into specific sections of our website and they allow us to provide you with a cart for your orders. These cookies are necessary for you to use the services offered on our website.

5.2.3 Performance cookies
These cookies collect statistical information regarding the use of our website including the pages visited most frequently and the occurrence of errors. Performance cookies do not collect information that can be used to identify you as the user. The information saved in these cookies is aggregated and anonymized for us. We use performance cookies only to improve our website’s performance.

5.2.4 Functional cookies
Functional cookies save the settings you use to display our website including the login, language, region, etc. They do not contain any other information and cannot be read by third parties.

5.3 In your browser settings you can select whether you want to allow or avoid cookies. To adjust your settings, please review your browser’s documentation.

 

6. Security of transmitted data

Your personal data will be encoded before transmission. When transferring data, we use the Secure Socket Layer in connection with 256 bit encoding. Offering the highest level of security, this method also is used by banks for their online banking offerings.

 

7. Your Rights

7.1 You have the following rights with regard to your personal data:

  • right of access
  • right of rectification or erasure
  • right of restriction of processing
  • right to object against the processing, in particular in case of 
  • right to data portability

 

Please send a letter with your request to us at WMF Group GmbH, Eberhardstr. 35, 73312 Geislingen/Steige, Germany, or by fill in the contact form.

7.2 In addition you have the right to file a complaint to a data protection authority about the processing of personal data by us.

 

8. More information

Your trust is our priority. This is why we will answer all your questions regarding the processing of your personal data. If you have any questions beyond this data protection declaration, you can contact us at any time by using the contact form.

 

9. Privacy Statement Concerning the Use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (hereinafter, “Google”). Google Analytics uses small text files, referred to as cookies, which are saved on your computer to facilitate analysis of your website use. The information generated by cookies regarding your use of this website typically is transmitted to and saved on a Google server located in the United States. If and when IP anonymization is activated on this website, Google will truncate your IP address for transmission among member states of the European Union or to other member states of the Agreement on the European Economic Area. Only in exceptional cases will your full IP address be transmitted to a Google server in the United States and then truncated. At the request of the operator of this website, Google will use the information to evaluate your use of this website, to compile reports on website activity, and to provide the operator of this website with other services relating to website activity and Internet use.

According to Google, the IP address transmitted from your browser as part of Google Analytics will not be merged with any other data held by Google.

You may refuse the saving of cookies by selecting the appropriate settings in your browser software; however, please note that if you do so you may not be able to use the full functionality of this website. In addition, you can object to Google’s collection of data generated by cookies which data relates to your use of this website (including your IP address) as well as to Google’s processing of the data. To do so, download and install the browser plug-in available at tools.google.com/dlpage/gaoptout?hl=en-GB.

This website uses Google Analytics with the addendum _anonymizeIp(). This means that IP addresses are truncated before being processed and cannot be associated with individual persons. In the event a personal association to you of any data collected in connection with you is possible, such association is excluded without delay and the personal data is erased immediately.

We use Google Analytics regularly to analyze and enhance the use of our website. The resulting statistics allow us to improve our offerings and make them more interesting for you, the user. In exceptional cases in which personal data is transmitted to the United States, Google is bound by the EU-US Privacy Shield. The legal basis of our use of Google Analytics is Article 6 (1) p. 1 f) of the GDPR.

Information regarding the third-party provider is as follows: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, fax: +353 (1) 436 1001; terms of use: www.google.com/analytics/terms/gb.html; overview of data protection: www.google.com/intl/de/analytics/learn/privacy.html; privacy statement: www.google.de/intl/de/policies/privacy.

 

10. Data privacy statement concerning the use of YouTube

Our website uses plugins of the YouTube website, which is operated by Google. The website operator is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit one of our web pages with a YouTube plugin, a connection will be established to YouTube’s servers. The YouTube server will be notified about which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to directly associate your surfing behavior with your personal profile. You can prevent this by logging out of your YouTube account. Further information on the handling of user data is available in YouTube’s privacy policy at https://www.google.de/intl/en/policies/privacy

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